Data Privacy Statement of Mahrt Fachübersetzungen GmbH

As of 21st May 2018

We take the protection of your personal data very seriously. Consequently, we strictly observe and adhere to the provisions of the data protection laws of the Federal Republic of Germany (Federal Data Protection Act – BDSG) and the European Union’s General Data Protection Regulation (GDPR).

Data controller

The controller responsible for the processing of your personal data is

MAHRT Fachübersetzungen GmbH

Ottersbekallee 21
20255 Hamburg
Germany
Tel: +49 (0) 40 401 95 620
Fax: +49 (0) 40 401 95 621
Email: mail@mahrt-fachuebersetzungen.de.

  

Data processing to fulfil contractual services

You can contact us with enquiries regarding orders for translation services and other language services via our website and using the contact details listed on our website. You can also request quotations from us via the corresponding input field. If you transmit your personal data to us, either in this way or via another method, we will process your data in order to respond to your enquiries, to perform the order/contract and to produce and send invoices. For this purpose, we require your name, your company name (if different), your postal address and your email address. Without this data, we will be unable to perform a contract with you. If you also disclose your telephone number to us, we will use this to clarify any queries that arise in relation to the contract. We will also use any further data that you transmit to us by this or another method when placing an order for order-related purposes, though this data is not required to conclude a contract.

 

The legal basis for data processing is Art. 6 Para. 1 lit. b of the GDPR, which permits data processing for performance of a contract or pre-contractual measures.

 

 Data processing in registration as a resource/service provider

You can provide your details for us to store for the purpose of external collaboration or to facilitate conclusion of service contracts or work contracts in the future. To this end, we can send to you a link to our online platform where you can enter your details. Fields for data required to conclude a contract in future are marked with a *; additional data you enter is useful to us, but is not required to conclude a contract in future. We then use this data to request your services via our platform when we require your services as an external employee/service provider for specific projects or contracts or to complete specific work. Individual contracts are then concluded to this end.

 

Your data will be forwarded to the responsible employee and the responsible office within our company for the aforementioned purposes.

 

Data is processed on the basis of your consent pursuant to Art. 6 Para. 1 lit. a of the GDPR. You can revoke your consent at any time. Written notification (e.g. by email, fax, letter) is sufficient for this purpose.

  

Data processing in commissioning as a resource/service provider

If we commission you as a resource or request services from you via our online platform or another method, we process your data so that we can place an order, call on your services and pay for services rendered. For this purpose, we require your name, your company name (if different), your postal address and your bank details. We will use further data we receive from you in your registration as a resource for the performance of the respective contractual relationship, though providing such data is not compulsory.

 

The legal basis for data processing is Art. 6 Para. 1 lit. b of the GDPR, which permits data processing for performance of a contract or pre-contractual measures.

 

Data processing to communicate with you

In addition to contractual data, we process the communication details you provided (names of contact partners, address, telephone number, fax number, email address) so that we can contact and communicate with you. We will only process personal data that you provide to us via email, via our website’s contact form or by telephone in order to communicate with you or to serve the purpose for which you provided this data to us.

 

The legal basis for data processing is Art. 6 Para. 1 lit. b of the GDPR, which permits data processing for performance of a contract or pre-contractual measures.

 

Data processing in applications

If you send us applications for positions in our company, we will process the personal data you provide to examine, process and reply to your application and, as the case may be, to prepare for an employment relationship.

 

The legal basis for this data processing is Art. 88 of the GDPR, § 26 Para. 1 of the German Federal Data Protection Act (BDSG – new version), which permits data processing where necessary to make recruitment decisions as well as to establish and execute employment relationships.

 

Data processing to fulfil legal obligations

Furthermore, we process your data in order to fulfil legal obligations (e.g. regulatory requirements, retention obligations and obligations to produce proof arising from commercial and tax law).

 

The legal basis for data processing is Art. 6 Para. 1 lit. c of the GDPR, which permits data processing for compliance with a legal obligation.

  

Log files

Every time a user visits our website, usage data is transmitted by the user’s internet browser and stored in log files known as server logs. The data sets in these logs contain the following data: the date and time of the site visit, the name of the page visited, the IP address, the referrer URL (the URL of the website from which you came to our site), the quantity of data transmitted and information on the type and version of the user’s browser, as well as their PC’s operating system. Users’ IP addresses are deleted or anonymised after the end of their visit. This data is not used except for statistical purposes, in which case the data is anonymised as a basic principle. We do not create any personal ‘surfing profiles’ or the like.

 

The legal basis for data processing is Art. 6 Para. 1 lit. f of the GDPR, which permits data processing for the purposes of the legitimate interests of the controller, insofar as these interests are not overridden by the interests or fundamental rights and freedoms of the data subject. Our interest lies in ensuring the security, functionality, stability and user-friendliness of our webpages as well as in administration of our website.

 

 Cookies

We use so-called cookies. Cookies are small text files that are saved on the computer of a visitor to our site, and contain data on the respective user to enable them to access various functions. Our website uses both session cookies and permanent cookies. A session cookie is temporarily saved on the computer you use while you navigate our website. A session cookie is deleted as soon as you close your internet browser or when your session expires after a specific period. A permanent cookie remains on your computer until it is deleted. Storing cookies on your computer ensures that you do not need to enter your personal settings and preferences repeatedly on every visit to our site. This saves you time and makes our website more convenient for you to use.

 

You can permanently delete installed cookies in your browser’s settings. Most browsers automatically accept cookies – as a result, if you would like to reject cookies, you may need to actively delete or block cookies, or prevent cookies from being saved by adjusting your browser’s settings accordingly. Please note, however, that while you will still be able to visit our website if you reject cookies, doing so may impair the functionality of certain features.

 

The legal basis for data processing is Art. 6 Para. 1 lit. f of the GDPR, which permits data processing for the purposes of the legitimate interests of the controller, insofar as these interests are not overridden by the interests or fundamental rights and freedoms of the data subject. Our interest lies in designing our website better and improving its usability.

 

Links to third party sites

Our website contains links to sites operated by third parties. The respective site operator is responsible for data processing on their site. Data processing on that site will begin as soon as you click on the respective link or follow the URL contained therein.

 

Categories of recipients of personal data

Your personal data will be passed on to the relevant employees within our company in order to establish and execute a contractual relationship as well as to communicate with you.

 

The legal basis for this is Art. 6 Para. 1 lit. b of the GDPR, which permits data processing for performance of a contract or pre-contractual measures.

 

Otherwise, your personal data will only be passed on or disclosed to third parties outside our company if this is necessary for the purpose of contract execution or billing, or if you have given your prior consent to the same, or if we are obligated to disclose this data.

 

If we avail ourselves of third parties’ services in order to establish and execute processing operations, we will adhere to the provisions of the General Data Protection Regulation. The service providers that assist us in providing services to you include IT service providers, hosting providers, email service providers and payment service providers.

 

Data retention period

As a fundamental rule, we delete your data as soon as it is no longer required for the aforementioned purposes, unless its temporary retention is still required. In this regard, we store your data on the basis of legal retention obligations and obligations to produce proof arising from the German Commercial Code and the German Fiscal Code, among other legislation. In accordance with this legislation, retention periods can be up to ten years. Furthermore, we retain your details for the period during which claims could be asserted against our company (legal limitation period of three to thirty years).

  

Data security

We transmit your personal data securely using encryption. We therefore use the SSL (Secure Socket Layer) coding system on our website. Furthermore, we implement technical and organisational measures to secure our website and other systems against the loss, destruction, amendment or dissemination of your personal data, or access to the same, by unauthorised persons. We continuously improve our security measures in accordance with the latest technical developments. At this juncture, we expressly note that security breaches are possible in data transfer over the internet and that such transfers cannot be completely protected against unauthorised access by third parties. This applies primarily and in particular to communication via email.

  

Rights of data subjects

In the context of the applicable legal provisions, you have the right to access your stored personal data at any time and free of charge, and also to access the origin of this data, its recipients and the purpose of the data processing; you also have the right to rectify, block or delete this data should the need arise.

 

You also have the right to limit processing of your personal data as well as a right to the release or transmission of the data you provided in a structured, commonly used and machine-readable format.

 

If you have given us your consent to process your personal data for specific purposes, you can revoke this consent at any time with effect for the future.

 

If we process your data to protect legitimate interests, you may object to this processing on grounds arising from your particular situation.

 

In addition, you have the right to contact a data protection authority and submit a complaint.

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